The DTA is bound by Australian Privacy Principles (APPs). APP 5 says that we must tell you about collecting your personal information.
DTA as COVIDSafe Data Store Administrator
During COVID-19, the Digital Transformation Agency is supporting the Australian Department of Health to implement COVIDSafe to help State and Territory health officials (health officials) conduct contact tracing to stop the spread of COVID-19.
Contact tracing is a fundamental element of a public health response to disease outbreak. It is the process of identifying people who may have come into contact with someone who has COVID-19, so that they can be advised to take measures to help stop the further spread of COVID-19 (such as getting tested or self-isolating
DTA’s role in the Enhanced myGov Beta site
DTA may share de-identified information and data that it collects with other Commonwealth agencies, and as part of its wider reporting and activities about the design and development of the Beta.
The Beta uses Google Analytics 360, configured to operate without collecting personal information about you (such as your IP address, email or username).
We do not automatically collect personal information about you when you visit this website.
You can use this website without telling us who you are or revealing other personal information.
If you fill out our feedback form, you do not need to identify yourself or use your real name.
What this policy applies to
This policy applies to the dta.gov.au website managed by the Digital Transformation Agency (DTA).
How we collect and use your information
If you fill in a feedback or contact form on any of our pages or on the Beta we may collect the email address you provide and any other identifying information you include, such as a name or phone number.
Other than circumstances such as unlawful activity or serious threats to health and safety, we do not share personal information.
If you ask us about an issue that needs to be dealt with by another agency, we will provide you with the necessary details so that you can make contact with that agency yourself.
You may opt out of further contact from us at any time by emailing firstname.lastname@example.org
How we protect your personal information
This site is hosted in Australia in secure, government-accredited facilities. To help protect the privacy of the data and personal information we collect and hold, we maintain physical, technical and administrative safeguards.
Access to your personal information is restricted to employees who need it to provide services to you.
To improve your experience on our site, we use ‘cookies’. Cookies are an industry standard and most major websites use them.
A cookie is a small text file that our site may place on your computer as a tool to remember your preferences. You can read more about what information is collected in the cookies from our site.
Our website uses a range of analytics services which send website traffic data to servers offshore.
These services do not identify individual users or associate your IP address with any other data held by the company for other purposes.
We use reports provided by analytics providers to help us understand website traffic and web-page usage.
By using this website, you consent to the processing of data about you for the purposes set out above.
For information about website analytics on the myGov Beta site, see DTA’s role in the Enhanced myGov Beta site
MailChimp and privacy consent
To provide our news we use MailChimp, which provides online tools to create, send and manage emails.
MailChimp may collect personal information, such as distribution lists that contain email addresses, and other information relating to those email addresses.
We will only use this information to:
- create, send and manage emails relating to the work of the DTA
- measure email campaign performance
- improve the features for specific segments of customers
- evaluate your use of our website
- compile reports on website activity for website operators, and
- provide other services relating to website activity and internet usage.
MailChimp may transfer this information to third parties where required to do so by law, or where such third parties process the information on MailChimp’s behalf.
MailChimp collects information about when you visit the website, when you use the services, your browser type and version, your operating system and other similar information.
MailChimp is based in the United States of America (USA) and the information collected about your use of the website (including your IP address) will be transmitted to and stored by MailChimp on servers located outside Australia.
We are required to inform you that by subscribing to our eNewsletter:
- You understand and acknowledge that this service utilises a MailChimp platform, which is located in the United States of America (USA) and relevant legislation of the USA will apply.
- Australian Privacy Principle 8.1 contained in Schedule 1 of the Privacy Act will not apply.
- You understand and acknowledge that MailChimp is not subject to the Privacy Act 1988 (Cth) and you will not be able to seek redress under the Privacy Act 1988 (Cth) but will need to seek redress under the laws of the USA.
You can opt out of our mailing list if you choose the ‘unsubscribe’ service provided by MailChimp in every email, or contact DTA.
TRUSTe is an independent third party that operates a globally-recognised privacy trustmark.
We also follow the Guidelines for Federal and ACT government websites issued by the Office of the Australian Information Commissioner.
How we deal with complaints and requests
At no cost you can:
- request access to personal information about you that we hold
- ask us to correct your personal information if you find that it is not accurate, up to date or complete
- make a complaint about our handling of your personal information
You can get in touch with us to make a request for information or a complain.
To protect your privacy and the privacy of others, we will need evidence of your identity before we can grant you access to information about you or change it.
We undertake to respond within 30 days. If the request or complaint will take longer to resolve, we will provide you with a date by which we expect to respond.
Privacy Impact Assessments
A Privacy Impact Assessment (PIA) is a systematic assessment of a project that identifies the impact that the project might have on the privacy of individuals, and sets out recommendations for managing, minimising, or eliminating that impact.
While PIAs assess a project’s risk of non-compliance with privacy legislation and identify controls to mitigate the risk, a PIA is much more than a simple compliance check. It should ‘tell the full story’ of a project from a privacy perspective, going beyond compliance to also consider the broader privacy implications and risks, including whether the planned uses of personal information in the project will be acceptable to the community. PIAs are key to building community trust and have a range of other benefits, such as demystifying the project and its objectives
From 1 July 2018, the Australian Government Agencies Privacy Code require agencies to conduct a PIA for all high privacy risk projects. A high privacy risk project is one that involves a new or changed way of handling personal information that is likely to have a significant impact on the privacy of individuals.
A register of PIAs completed by the DTA can be found below.
|The purpose of this PIA is to assist in identifying and managing privacy issues that are raised by the broad concept and design of the overall Trusted Digital Identity Framework (TDIF) and some of its components. The key components are: 1. The proposed development of mandatory standards, policies and agreements for all TDIF participants; 2. The proposed development of an Identity Exchange; and 3. The proposed development of a Commonwealth Identity Provider (IdP)||05 December 2016||Galexia|
|The purpose of this PIA is to assist in identifying and managing privacy issues that are raised by the establishment of the TDIF. This PIA is the second step in a multi-phase and independent PIA process commissioned by the Digital Transformation Agency.||September 2018||Galexia|