Digital Sourcing Fair Criteria Policy

The Digital Sourcing Fair Criteria Policy, which takes effect 1 July 2019, increases fairness in digital sourcing by allowing more companies to sell to government, regardless of their size or previous experience with government. 

Application

The Digital Sourcing Fair Criteria Policy (the policy) is effective 1 July 2019.

The policy applies to Non-Corporate Commonwealth Entities (NCCEs), as defined by the Public Governance, Performance and Accountability Act 2013. Corporate Commonwealth Entities may apply the policy.

The Fair Criteria Checklist must be completed for each procurement of digital products or services with a whole-of-life cost in excess of $80,000. The procurement threshold is $80,000 (GST Inclusive) at Division 9.7a of the Commonwealth Procurement Rules. If the threshold is changed, this policy will automatically apply the new threshold.

Agencies are still encouraged to complete the checklist for each procurement below this threshold. The checklist will be available prior to this policy taking effect on 1 July 2019.

The policy should be applied prior to scoping proposed solutions and drafting requirements.

It does not apply when:

  • establishing a procurement panel arrangement
  • buying from a mandatory category of a digital whole-of-government certified panel (a list of categories and panels is available on our website)
  • procurements are subject to paragraph 2.6 of the Commonwealth Procurement Rules

Aim

The Australian Government agreed to the ICT Procurement Taskforce recommendation for ‘adopting a framework for ICT procurement that includes ICT procurement policy principles to guide decision-making’.

The Digital Sourcing Fair Criteria Policy is one of the priority policies under the framework.

The policy aims to:

  • give agencies access to a competitive, vibrant and diverse market of sellers
  • address the imbalance between sellers who already have access and new players
  • guide the development of outcomes-focused requirements and documentation
  • ensure agencies provide better feedback to sellers
  • improve visibility of opportunities available across government for all sellers

The policy does this by giving government buyers a checklist. The checklist helps agencies ensure fairness when sourcing digital products and services.

Fair Criteria Checklist

The Fair Criteria Checklist must be completed for each procurement of digital products or services, this should be done prior to scoping proposed solutions and drafting requirements.

A copy of the checklist will be available to download prior to 1 July 2019.

The checklist outlines each stage of sourcing and provides agencies with helpful advice on how to meet the fairness criteria.

Agencies must store a copy of their completed checklist and share it with us on request.

We may request a copy of the completed checklist relevant to a contract notice published on AusTender.

Guidance, tools and templates

The checklist will provide links to guidance, tools and templates, which will be regularly updated and available prior to this policy taking effect on 1 July 2019.

Digital Sourcing Journey

Prior to applying this policy you should consider the Digital Sourcing Consider First Policy. The Digital Sourcing Consider First Policy needs to be considered during identification of business needs and prior to a decision to invest.

The ICT Contract Capped Term and Value Policy needs to be considered where planning a procurement activity.

Get in touch

You can send your feedback, comments or questions to sourcing@dta.gov.au